Privacy Policy

1. Introduction

Welcome to Roll Call ("we," "our," or "us"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our TTRPG party management platform, including our website and Discord bot services.

By using Roll Call, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Website Usage

• Account information (username, email, profile data)
• Party and character data you create
• Event attendance and RSVP information
• Usage analytics and performance data
• Device information and browser data

2.2 Discord Bot Integration

• Discord user ID and server information
• Server settings and configuration data
• Chat messages for party coordination (when enabled)
• Bot command usage and interaction logs
• Notification preferences and delivery status

2.3 Third-Party Services

• Supabase authentication and database storage
• Discord API data for bot functionality
• Analytics services for usage insights

3. How We Use Your Information

• Provide and maintain our TTRPG party management services
• Enable Discord bot functionality and server integration
• Process attendance tracking and event management
• Send notifications and updates about your parties
• Improve our services and develop new features
• Ensure security and prevent abuse
• Comply with legal obligations

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• With your explicit consent
• To comply with legal requirements or court orders
• To protect our rights, property, or safety
• With service providers who assist in our operations (under strict confidentiality agreements)
• In connection with a business transfer or acquisition

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. This includes:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication measures
• Secure hosting infrastructure

6. Your Rights and Choices

You have the following rights regarding your personal information:

• Access and review your personal data
• Request correction of inaccurate information
• Request deletion of your personal data
• Object to processing of your personal data
• Data portability (receive a copy of your data)
• Withdraw consent for Discord bot integration

To exercise these rights, please contact us using the information provided in Section 9.

7. Discord Bot Specific Privacy

Our Discord bot operates under Discord's Terms of Service and Privacy Policy. When you invite our bot to your server:

• We only access data necessary for bot functionality
• Server administrators can revoke bot permissions at any time
• We do not store Discord messages unless explicitly for party coordination features
• Bot data is isolated per server and not shared between servers

8. Data Retention

We retain your personal information only as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy. When you delete your account, we will delete your personal data within 30 days, except where we are required to retain it for legal or regulatory purposes.

9. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us:

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date. You are advised to review this Privacy Policy periodically for any changes.